Organisations that hold AGMs, EGMs, or any other meetings where members, shareholders or employees are required to be involved in the decision-making process and democratically exercise their right to vote on issues, motions, or resolutions, must provide them with an efficient system that allows for anonymity, efficiency, and transparency. Usually, the organisation’s internal statute or constitution is specifying how the general meetings are organised, what the roles and responsibilities are and sometimes even the format of the meeting. Since it has been over one year since the COVID-19 pandemic changed the way people interact globally, most organisations have adopted solutions for online meetings and remote voting.
We, at Votestream, have the feeling that online voting is here to stay and not only because meetings are still held exclusively online, but because, even for in-person meetings, it makes sense to use a system that is faster, more reliable, and adaptable then the traditional one.
Now let’s debunk some of the myths related to online meetings.
Our question would be then, for whom? For the programming team? For sure. For the end user? Not AT ALL.
Nowadays most people own a smartphone or a computer with a working internet connection. You are probably reading this using one of your smart devices. For you, as a voter or as an AGM organiser, a virtual meeting is quite similar to an in-person one. The registration desk might be replaced with a login page where users insert their unique credentials, and the paper ballots are now buttons on a screen, but the interface of our e-voting platform is so easy to use that no participant will have any difficulties in navigating it, regardless of how tech-oriented are they.
The main difference is that you might not all be in the same location with the other participants, which, in the current situation, is definitely a plus. Actually, e-voting takes less time because votes are automatically counted, leaving no room for human err.
E-voting is usually more secure than in-person meetings. Security protocols are always behind an e-voting platform and they make sure the process is as smooth and transparent as possible. We, at Votestream, use the blockchain technology to make sure of that. The blockchain provides immutability and an encryption solution to the casted votes that enhances the security of the voting system. The traceability enables users to know at what time and by whom any action was performed on the platform, keeping the anonymity of the voter while only disclosing the hash key.
Whether you hold in-person meetings, hybrid meetings or purely virtual ones, e-voting will help improve your organisation’s decision-making process, increase participation and cut costs.
It depends on what you compare the costs to. An entirely virtual meeting will cut the costs for venue hire and any transportation for your board members and staff. Accommodation, meals, refreshments for the meeting all add up to what usually is a very pricey endeavour. Using an e-voting solution you can actually cut costs while also increase participation, because it’s easy, effortless and can be done from wherever in the world.